📢 Change for Q1 2026!
This program represents an evolution from our old "Wellbeing/Fitness Reimbursement & Movement Offer" which was focused only on a limited use case for fitness classes/gym memberships, and has morphed into a more inclusive, broad-based Lifestyle Spending account. For questions, please reach out to Total Rewards in slack in the #ask-people-team channel.
At Camunda, we strategically invest in our people to create meaningful reward experiences. We recognize that your wellbeing is personal—what helps one person thrive might be different for another. To honour that, we have evolved our fitness reimbursement into a flexible, global Lifestyle Spending Account (LSA), also known as our Live Well program.
This program empowers you with a €1,000 annual budget (€250 allotted quarterly) to spend (and then be reimbursed for) on what matters most to YOU and which improves your everyday lived experience.
📋 📅 The 2026 Transition Roadmap
To ensure a smooth transition from our old limited focus policy, and support our Payroll team during their busiest season, 2026 will follow a stepped investment plan. As such, this year will look different from 2027 onwards and will comprise the 2 phases described below.
Phase | Focus | Eligible Amount | Submission Period | Payout Date |
Q1 2026 | 2025 Fitness Legacy: Claims for expenses incurred in 2025 under the old "Fitness & Movement" rules. Check rules below | Up to €500 / £500 / $600(depending on location). | Call for submissions from 16-28 Feb (slack message in #company-whats-happening) | March 2026 Payroll. |
Q2-Q4 2026 | Live Well LSA Launch: Broadening categories to include holistic wellbeing. | €150 available each quarter (450 over Q2-4) | Throughout the quarter via Bob (Reminder in #company-whats-happening once a quarter) | Processed at the end of each quarter, payout in payroll the month following quarter close. |
2027+ | Live Well LSA continues, but more to BAU | €250 available each quarter (1,000 annually) | Throughout each quarter, potentially via a more refined recognition system. | Processed at the end of each quarter, payout in payroll the month following quarter close. |
🎨 Choose Your Live Well LSA Categories
The Live Well program is built on the mindset of manager of one and designed to offer you access to benefits that are meaningful to your life stage and circumstances. You can utilise your funds across these five categories:
Category | What can I use this for? | Why it matters |
Active & Physical | Everything that gets you moving: Gym memberships, boutique fitness classes (Piloton, Barry's, etc.), sports club dues (tennis, rowing, football), personal training, and nutrition coaching. Gear up: Unlike the old program, this now includes sports equipment like yoga mats, running shoes, weights, or even a new surfboard. Events (Replaces old Sports Events offering): Race entry fees for everything from a local 5k to an Ironman | To help you stay energized and healthy in whatever way you enjoy moving your body. |
Mind & Body | Recovery & Relaxation: Professional massages, spa treatments, saunas, and acupuncture. Mental Space: Subscriptions for wellbeing apps and sleep-support tools. Self-Care: High-quality skincare, aromatherapy, journals, etc | To provide space for mental clarity, relaxation, and sensory rest so you can bring your best self to work and life. |
Family & Connection | Support at Home: Childcare fees, nanny services, and specialized elder care support for your loved ones. Our Furry Friends: Pet sitting, dog walking, vet bills, and grooming services. Reclaiming Time: Professional home cleaning services and laundry services so you can focus on what matters. | To give you back your most precious resource—time—and support the people (and pets!) who support you. |
Lifestyle & Hobbies | Experiences: Concert tickets, cinema passes, museum memberships, and sporting event tickets. Travel: Flights, hotels, and rentals for your personal adventures and vacations. Personal Growth: Cooking classes, art supplies, music lessons, or gardening tools—whatever your passion project looks like. Dining: Treat yourself to a meaningful meal out or a specialized food subscription | To celebrate your life outside of Camunda and encourage you to explore your passions and creative interests. |
Financial Wellness | Financial advising sessions, tax preparation services, or wealth planning tools. | To provide peace of mind by helping you plan for your long-term financial goals. |
Note on Taxation: The LSA is a taxable benefit. You will receive the full amount requested for reimbursement, and Camunda will handle the required tax processing through your payslip deductions.
💻 How to Submit in HiBob
This is still being refined as we build and test our new collection process in Bob! Stay tuned 🤩 This will be updated by the time submissions are live on Feb 16th, 2025.
The intake for 2025 claims and new LSA requests opens on 16 February, 2026.
- Log in to HiBob and navigate to your profile and select "Actions"
- Go to "Profile updates"
- Click on LSA Reimbursement Request
- Category:Select the best match (e.g., Active & Physical, Mind & Body etc).
- Description:Briefly describe the expense (e.g., "Gym membership Oct-Dec").
- Date:Use the date listed on your receipt.
- Upload Proof:Attach a PDF receipt which clearly shows the amount and nature of the expense
- Review:Total Rewards will review each submission to ensure it aligns with our categories.
🔍 The Review Process
To ensure our program remains fair and aligned with our shared goals, the Total Rewards team reviews every submission.
- Approval Criteria: We review requests to ensure they fall within the defined LSA categories above.
- Consistency: Our goal is to ensure every Camundi receives equitable treatment under the program guidelines.
- Exclusions:
- Items intended for work (e.g., home office furniture or equipment, see Global Expense Policy#11.RemoteWork) or that apply to your Professional Growth Benefit should continue to be processed via Brex and will be denied if submitted under this policy.
- Groceries & ride hailing services
🏛️ Q1 2026: Wrapping Up your 2025 "Fitness & Movement" Claims
Status: Intake Opens 16 February 2026 and runs through February 27th (2 weeks)
Before we fully launch our broad "Live Well" LSA in Q2, we are dedicating Q1 to honouring our commitment to your 2025 health and fitness efforts. This is the final reimbursement cycle for the legacy program.
Review Your 2025 Eligibility & Limits
The 2025 program focuses strictly on active movement and has specific regional caps
Entity | Max Annual Amount |
Camunda Inc (US) | Up to $600 USD |
GmbH, Ltd, PTE Ltd, & Remote.com | Up to €500 / £500 |
- Active Status: You must be an active employee during the January/February reimbursement period to be eligible
- Pro-rating: If you joined Camunda partway through 2025, your maximum amount is pro-rated based on your start date
- Receipt Dates: Only expenses with a receipt date in the 2025 calendar year are eligible for this claim cycle
- System: We have moved away from Google forms, and this will be processed in HiBob!
- Proof of Purchase: You must provide a formal receipt or invoice. If your club doesn't provide them, a bank statement snippet showing the vendor name and amount is acceptable.
- Family Plans: If you shared a family plan, we divide the cost by the number of members to determine your individual entitlement
Check What’s Covered (Legacy Rules)
To ensure a smooth approval from the Total Rewards team, please verify your expenses fall into these 2025 categories
- ✅ Covered: Gym memberships, sports classes/training, sports club memberships (e.g., CrossFit, football), and fitness apps that include guided classes (e.g., Peloton, Apple Fitness+)
- ❌ NOT Covered: Physical equipment (bikes, weights), sports apparel (shoes, clothes), or memberships for family members
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