At Camunda, we strategically invest in our people to create meaningful reward experiences. We recognize that your wellbeing is personal—what helps one person thrive might be different for another. To honour that, we have evolved our fitness reimbursement into a flexible, global Lifestyle Spending Account (LSA), also known as our Live Well program.

This program empowers you with a €1,000 annual budget (€250 allotted quarterly) to spend (and then be reimbursed for) on what matters most to YOU and which improves your everyday lived experience.

📋 📅 The 2026 Transition Roadmap

To ensure a smooth transition from our old limited focus policy, and support our Payroll team during their busiest season, 2026 will follow a stepped investment plan. As such, this year will look different from 2027 onwards and will comprise the 2 phases described below.

🎨 Choose Your Live Well LSA Categories

The Live Well program is built on the mindset of manager of one and designed to offer you access to benefits that are meaningful to your life stage and circumstances. You can utilise your funds across these five categories:

💻 How to Submit in HiBob 

The legacy fitness reimbursement intake for 2025 claims is now closed. 
The new LSA requests opens on April 1st, 2026 and the submissions can be done anytime throughout the quarter but keep in mind Total Rewards will only review at the end of each quarter. 

1. Navigate to the Request Page

• Log in to HiBob.

• Go to your Profile and click the Actions button (top right).

• Select Update Profile.

• Click LSA Reimbursement (You may see either "1" or "2" next to it - this is normal and based on your department).

2. Fill in the Details

• Category: Select the best match.

  • Note: For February 2026, you may only select Active & Physical, as we wrap up the legacy Fitness program.

• Description: Provide a short summary (e.g., "Gym membership Oct-Dec").

• Date: Enter the date exactly as it appears on your receipt. If you have multiple receipts, please enter the most recent (last) applicable date. 

• Amount: Enter this in your local currency. For information on the conversions applicable for 2026 (i.e., EUR to local), refer to the table below. If the value of your receipts is greater than the maximum reimbursable amount, please put this maximum. 
  • Note: Please add one document per category combining the documents into one PDF and adding up the amounts. Example: if you have 3 receipts of 20 EUR for "Mind & Body" category, combine them into one PDF and add the amount as 60 EUR.

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3. Proof of Purchase

• Upload: Attach a PDF receipt.

• Requirement: Ensure the receipt clearly shows the amount paid and the nature of the expense.

• Please combine all receipts into a single PDF. 

4. Review Process

• Once submitted, the Total Rewards team will review your claim to ensure it aligns with our policy categories.
• Only once the approval flow is complete (i.e., approved) will your request show up in the LSA reimbursements table in Bob. 
• Once the flow is complete, you will also receive a notification via hiBob (our HRIS). While the request is under review, you will not be able to track its status. If Total Rewards has any concerns or queries, we will reach out via Slack before approving. 

🔍 The Review Process

To ensure our program remains fair and aligned with our shared goals, the Total Rewards team reviews every submission.

• Approval Criteria: We review requests to ensure they fall within the defined LSA categories above.
• Consistency: Our goal is to ensure every Camundi receives equitable treatment under the program guidelines.
• Exclusions:
  • Items intended for work (e.g., home office furniture or equipment, see Global Expense Policy#11.RemoteWork) or that apply to your Professional Growth Benefit should continue to be processed via Brex and will be denied if submitted under this policy. 
  • Groceries & ride hailing services

🏛️ Q1 2026: Wrapping Up your 2025 "Fitness & Movement" Claims

Status: Intake Opens 16 February 2026 and runs through February 27th (2 weeks)

Before we fully launch our broad "Live Well" LSA in Q2, we are dedicating Q1 to honouring our commitment to your 2025 health and fitness efforts. This is the final reimbursement cycle for the legacy program.

Review Your 2025 Eligibility & Limits

The 2025 program focuses strictly on active movement and has specific regional caps

• Active Status: You must be an active employee during the January/February reimbursement period to be eligible
• Pro-rating: If you joined Camunda partway through 2025, your maximum amount is pro-rated based on your start date
• Receipt Dates: Only expenses with a receipt date in the 2025 calendar year are eligible for this claim cycle
• System: We have moved away from Google forms, and this will be processed in HiBob!
• Proof of Purchase: You must provide a formal receipt or invoice. If your club doesn't provide them, a bank statement snippet showing the vendor name and amount is acceptable.
• Family Plans: If you shared a family plan, we divide the cost by the number of members to determine your individual entitlement

Check What’s Covered (Legacy Rules)

To ensure a smooth approval from the Total Rewards team, please verify your expenses fall into these 2025 categories: 

• ✅ Covered: Gym memberships, sports classes/training, sports club memberships (e.g., CrossFit, football), and fitness apps that include guided classes (e.g., Peloton, Apple Fitness+)
• ❌ NOT Covered: Physical equipment (bikes, weights), sports apparel (shoes, clothes), or memberships for family members

➡️ FAQ's