Effective as of 1st of August 2025

To support collaboration and connection across our global team, we are excited to introduce two new perks focused on in-person meetups. These are designed to encourage meaningful face-to-face time among Camundi.

Personal Travel Reimbursement for Camunda Meetups

Purpose:
To provide an incentive for Camundi traveling to locations where other Camundi are based to connect by providing reimbursement towards associated travel costs when a meetup occurs.  As a remote company, we think it is an advantage to have Camundi across the globe and provides a great opportunity to connect in person if we happen to be traveling.

Policy Details:

• Reimbursement Amount: Up to 150 USD/EUR/GBP/SGD per travel instance towards your travel costs.
• Annual Limit: Maximum of 3 reimbursements per calendar year.
• Eligibility: You must:
• Be traveling to a location where another Camundi lives.
• Arrange and participate in an in-person meetup with 1 or more Camundi.
• Reimbursable Costs: Transportation (e.g., train, flight, rental car), accommodation, or local travel.
• Proof Required: Submit a reimbursement request via Brex using the regular Individual Travel & Meal spend limit, then selecting  Budget Type “Personal Travel Reimbursement” and attach:
• Receipts for applicable expenses.
• Add who you met in the reimbursement request

Local Meetups Budget

Purpose:
Empower Camundi to organize local meetups and connect with team members in the same city or region.

Policy Details:

• Budget: 200 USD/EUR/GBP/SGD per person per year.
• Scope: Designed for ad-hoc social gatherings, or informal coworking days with fellow Camundi in your area.
• Guidelines:
  • Events should include at least 2 Camundi.
    • You and another Camundi (group size is minimum 2 people).
  • The budget can cover food, drinks, or small activity costs.
• Reimbursement: Use a Brex card to pay for the food or drinks or small activity cost using the regular Individual Travel & Meal spend limit, then selecting  Budget Type: “Local Meetups Budget” and include in the memo:
  • Name of the Camundi you met with 

Operational How To 

• Tool: Brex
• Spend Limit: Individual Travel & Meal spend limit
• Budget types:
  • Personal Travel Reimbursement
  • Local Meetups Budget 

Note: This reimbursement is intended to support business-related activities and should be treated as a business expense, not a taxable benefit, provided the guidelines are followed (e.g., participation in a work-related meetup with other Camundi and proper documentation submitted)

FAQ

Q: Can we use the 150 x 3 budget all on one trip, or does it have to be only 150 per trip? 

A:  While "3 times per year" is not an option that we can set up in Brex; only a per-transaction limit (150) and a total limit (450) are possible, you should not expense more than $150 per personal trip.

Q: Are these perks intended to replace in-person events? 

A: No, our Events Team is still working on elevating our business focused in-person meetings. These perks serve to use the opportunity to meet with Camundi when possible. As an example: if you are traveling to work or visit another country, you can think of what Camundi lives there and use opportunity to meet. Similarly for Local Meetups, you can decide to go for a dinner with colleagues and reimburse that using these perks.

Q: How do I know if someone lives in the city I am traveling to? 

A: You can use our regional Slack channels - ping the channel sharing where you are at and see if there is anyone who would like to meet!