Introduction

Information about Camunda’s Virtual Employee Stock Option Plan 2021 (“VSOP”)

Version 1.1 (September 2021)

Camunda is on an exciting journey with the clear ambition to create value for our shareholders and we want our employees to benefit from that shared success.

This FAQ version refers to the VSOP as it was adopted by the shareholder resolution on June 28, 2021. It is meant to help you understand how you can potentially participate in this ambition, with the idea of being easier to read than the full legal terms and conditions of the VSOP (including Allotment Letters). Please note, however, that only the VSOP and the Allotment Letter are decisive and that this FAQ is only provided for information purposes. Hence, please see the important legal notice and disclaimer below. 

The VSOP is granted by a German company (Camunda Services GmbH) and therefore automatically governed by German law. Because of this, we need to mention the exact German legal term in some places to avoid misunderstandings.

1. What is the VSOP and how does it work? 

The VSOP is designed to provide you with an incentive remuneration that can let you participate in an increased equity value of Camunda. You can think of the VSOP as an Exit-triggered variable bonus payment. This means that in case of an Exit (as explained below), you as a Beneficiary can be entitled to a cash payment. How much you will receive depends on the number of your vested Virtual Shares at such point in time and on the success achieved by Camunda's shareholders in the Exit as further explained below. In case of an IPO of Camunda, a different set of rules apply that are also explained further below.

2. What are Virtual Shares? 

A Virtual Share seeks to economically emulate a fraction of an actual Common Share in the share capital of Camunda. The Virtual Share is used as a basis to determine how you might participate in an Exit or IPO success. To be more precise: one Virtual Share is meant to economically emulate EUR 0.01 of the nominal capital of one Common Share in Camunda. As Common Shares in Camunda have a nominal capital of EUR 1.00 each, this means that every Virtual Share shall economically emulate 1/100th of one Common Share.

As a holder of Virtual Shares you are not an actual shareholder in Camunda. Virtual Shares are not actual shares in Camunda and do not have the same rights and privileges as an actual share. In particular, Virtual Shares do not confer any voting rights, rights to receive dividend payments or rights to participate in shareholders' meetings of Camunda. They are also not options to acquire actual shares in Camunda at a later point in time.

3. Who can get Virtual Shares?

Effective 1st April 2022, every Camunda employee will be offered virtual shares (except for part time employees, employees on a fixed term contract, working students, interns, and already existing beneficiaries).

Anyone who gets Virtual Shares allotted is considered a "Beneficiary". Camunda's management board is formally responsible to select the Beneficiaries and decide upon the details of the allotment of Virtual Shares. The idea of the VSOP is to let our employees (no matter if employed by Camunda Services GmbH or another company of the Camunda Group or via a PEO) participate in our company’s success, so in general the program will focus on these groups. In some cases however, we might also grant Virtual Shares to outside contributors, for example independent members of our advisory board. The actual number of Virtual Shares allotted to individual employees will be based on a virtual shares grant plan that is separately developed.

4. How are the Virtual Shares allotted?

Camunda's VSOP comprises two documents, the VSOP plan terms, containing the general rules and conditions that apply to the program, and a so-called Allotment Letter that sets forth, amongst others, the number of allotted Virtual Shares, the relevant Base Price and details about the vesting of the Virtual Shares. The actual allotment of Virtual Shares to a Beneficiary happens when Camunda and the Beneficiary sign the Allotment Letter. 

5. How many virtual shares will be offered?

This primarily depends on the job grade of the employee’s role. The higher the grade, the more shares will be offered. Employees whose role is job grade 3 or 4 are not offered any shares.

In addition, there is a general equity bump (+25%) for a few job families that are classified as “Hot Market”, meaning that these job families are both most critical to our product and/or revenue, and they are very hard to staff due to a competitive talent market. “Hot Market” classification will adjust over time, i.e. a certain job family might be “hot market” today, but might not be “hot market” tomorrow (such a change would not mean, however, that virtual shares would retrospectively be allotted in addition or removed from what has been allotted already). Currently, these job families are classified as “Hot Market”: 

• Engineering
• Product Management
• Consulting
• Sales (AE and AE managers only)

The VSOP Equity Calculator (found in your OKTA application under People Tools and Analytics) allows you to select a job family and job grade, and will then tell you how many virtual shares would be offered to an employee that is staffed in that role. Virtual Shares are a fixed number and cannot be negotiated.

6. What happens if I get promoted?

Employees who are promoted to another grade will receive the difference between the VSOP amount allocated to their current grade and the VSOP amount allocated to their promoted grade.  The promotional grant will be subject to the same vesting terms (see below). 

7. What happens if I am eligible for an Equity Refresh Grant?

Camundi are eligible for a refresh grant 4 years after their new hire grant began vesting, provided they have consistently demonstrated strong performance. Refresh grants are awarded based on a set number of virtual shares per job grade, equivalent to 50% of new hire grant values. These grants vest monthly over 4 years with no cliff, and the base price for the grant is allocated based on the quarter granted.

For more detailed information about the Equity Refresh Program, including eligibility, grant values, examples, and the process for awarding refresh grants, please visit this page.

8. What is Vesting?

Getting Virtual Shares allotted does not mean that you're already entitled to participate in an Exit or IPO success. You first need to vest your allotted Virtual Shares which will happen on a time schedule, generally monthly and linear over a period of four years. If you become a so-called Leaver (i.e., you leave the Camunda Group) during such Vesting Period, the vesting will automatically cease and you will vest no further Virtual Shares. Please note that a 12 months' Cliff period applies that will start on the Effective Date set forth in your Allotment Letter*. That means that in case you become a Leaver during such a Cliff period, you will not have vested any Virtual Shares. 

Example: You've been allotted 48 Virtual Shares. You are vesting 1 share per month. This means that, given a 4-years vesting schedule, it takes 48 months from the Effective Date until you are fully vested. For your allotment a 12 months' cliff period applies. If you become a Leaver after 11 months, i.e. within the Cliff period, you will have vested no Virtual Shares at all. However, if you become a Leaver after 36 months, you will have vested 75% of your allotted Virtual Shares, i.e. 36 Virtual Shares.

Your Vesting Period may be suspended and, hence, prolonged in certain cases, for example if you are not working for the Camunda Group on a full-time basis. 

Note: *If you joined Camunda on or before April 1, 2021, the virtual shares allocated to you in April 2022 will be fully vested April 1, 2025 (3 yrs).  If you joined after April 1, 2021 you will be fully vested 4 years from your start date.

9. What if I leave Camunda?

In principle, if you leave a Camunda Group Company, you can keep the Virtual Shares that you have vested by then and participate in a subsequent Exit or IPO success once it happens, unless for any of these reasons: 

• Vesting Ceases: Vesting stops on your last day of active work.
• Vested Shares: You generally keep vested Virtual Shares, except if:
  • You're considered a "Bad Leaver"
  • An Exit or IPO hasn't occurred within 8 years of your grant's Effective Date (7 years for US participants)
• Unvested Shares: All unvested Virtual Shares are forfeited.
• Good Leaver vs. Bad Leaver:
  • Good Leaver (e.g., disability, retirement, resignation): Keep vested shares.
  • Bad Leaver (e.g., terminated for cause) (“fristlose Kündigung”): Forfeit all shares, including vested ones. For more information refer to your VSOP plan documents.
• Cliff Period: If you leave within the 12-month cliff period, you forfeit all shares.
• Cash Settlement: Camunda decides to settle your vested Virtual Shares, which would mean that you would receive a cash payment with an amount that depends on an approximation of the current company value, in each case minus the Base Price (the exact logic and when such an early settlement can happen is described in the VSOP)

10. Do I need to exercise my Virtual Shares?

No. While it is a standard feature in many US employee stock option plans to require the beneficiary to exercise their vested stock options within a certain period, this is not the case in our VSOP. 

11. What is the Base Price?

The Allotment Letter will set forth a Base Price that is applicable to the respective Virtual Shares. The Base Price is relevant for the calculation of your Exit Payment (as further explained below) but is not a "strike price" that you actually have to pay to Camunda. 

The Base Price is defined in your Allotment Letter and is basically there to reflect the value of Camunda at the point in time that you have been alloted the Virtual Shares. The idea is that you should deserve a success participation for the additional company value that you have helped to create following the allotment of your Virtual Shares. As a general rule, Virtual Shares that are allotted at a later point in time will have a higher Base Price than earlier allotments.

The base price is generally adjusted every quarter taking into consideration the valuation from our last funding round and our ARR development. For example, the base price for Q1-2022 is 31 EUR, which means that if an employee joins Camunda in Q1-2022 and receives a VSOP offer, the base price in that offer would be 31 EUR. 

For those employees that have been with Camunda for a longer time, we have decided to offer a lower base price to acknowledge their tenure. For example, if you joined Camunda on or before April 1, 2021, then the base price offered to you would be 21 EUR. For those that joined in the years before 2021, the base price is lower, depending on the calendar year that they joined (i.e., start date) the company. For example, for those that joined the company in 2020, the base price is 20 EUR, for those that joined in 2019 it is 18 EUR, and so on. For those that joined the company in 2010 or earlier, the base price is 0 EUR. 

12. How do we calculate Base Price?

In order to calculate our base price we apply the Annual Recurring Revenue (ARR) multiple from our last fundraising round (series B) to our end of quarter ARR. A 40% discount is applied to the valuation output to arrive at the base price. 

13. What is an Exit?

If a majority of the share capital in Camunda gets acquired or Camunda sells the majority of its assets to a third party, this is considered an "Exit". 

Certain restructurings, e.g. the so-called flip of Camunda into a foreign holding structure or change of form into e.g. a stock corporation as such do not constitute an Exit. However, such measures can for example be implemented to prepare Camunda for an IPO (see below).

14. What if an Exit or IPO happens before my Cliff period has expired?

As explained above, no Virtual Shares will vest prior to the expiration of the Cliff period. This means that you would not be entitled to any payment under the VSOP if the Exit or IPO occurred during the Cliff period.

15. What if an Exit or IPO happens after the Cliff but before I'm fully vested?

You will participate in that success based on the number of Virtual Shares that you have vested by then. Your unvested Virtual Shares will be cancelled and forfeited.

16. How do I participate in an Exit success?

If an Exit occurs and subject to your applicable vesting scheme (see also above), you will be entitled to a cash-payment (the so-called "Exit Payment"). 

The Exit Payment will be determined by this formula (if the resulting value is negative, the Exit Payment amount is zero, i.e. you will not be entitled to any payment but will likewise not have to make any payment to Camunda): 

Q x VVS x (EP x 0.01 – BP)

With 

Q - Percentage of Common Shares sold in the Exit in relation to all Common Shares outstanding and/or issuable at the time of the Exit. In the event of a complete sale "Q" shall be equal to 1; 

VVS - Amount of Virtual Shares you have vested;

EP - Exit Proceeds, i.e. net proceeds payable or distributable to the holders of Common Shares per one Common Share that are reduced by the Transaction Costs of the respective Exit, potentially the costs and expenses resulting from any equity-based or virtual incentive scheme (including the VSOP) triggered by the Exit and may be further reduced by liquidation preferences granted to certain shareholders in Camunda; and

BP - Base Price of your Virtual Shares set forth in your Allotment Letter.

17. How are payments under the VSOP taxed in Germany?

We believe that neither the allotment of the Virtual Shares nor the vesting of the Virtual Shares will be taxable events if you are a German tax resident. Nevertheless, you should confirm this assumption with your German tax advisor. You will, however, need to pay taxes and social surcharges (if applicable) upon your receipt of proceeds under the VSOP (which will usually be a cash payment but may in case of an IPO also be the allocation of ordinary shares in Camunda or its legal successor). Such proceeds will constitute income from employment but not capital gains. The applicable tax rate will depend on your specific circumstances. 

18. What if I am not a tax resident in Germany?

If you are not a German tax resident, please consult your local tax advisor for an exact analysis of the tax implications of the VSOP under your applicable local laws.

In particular when you are living in the United States of America, certain specific rules set forth in the US Annex to the VSOP may apply (see next question). 

19. How is the VSOP plan different if I’m a US tax resident?

The US Supplement in Annex A of the VSOP plan modifies certain provisions of the VSOP plan to ensure compliance with US laws and regulations. Most importantly, it ensures that the VSOP plan is compliant with Section 409A of the United States Internal Revenue Code, which imposes certain rules and other U.S. federal income tax consequences on deferred compensation generally (including deferred compensation in the form of share or share-based compensation). The most significant difference is that US tax residents are eligible to receive an Exit Payment or IPO Payment, as applicable, only if the Exit or IPO occurs no later than the seventh (7th) year anniversary of the Effective Date set forth in the applicable Allotment Letter vs. no later than the eighth (8th) year anniversary for all other non-US tax residents. The US Supplement in Annex A also includes a few changes that redefine certain terms according to US law, including terms such as "good reason," "disability" and "cause."

Since the VSOP plan is fully 409A compliant, participants also do not have to pay any taxes at the time of share allotment. Any proceeds due to participants will ordinarily get taxed on an income-from-employment basis only upon your receipt of proceeds under the VSOP.  

20. What happens if I am taxable in more than one country?

Between many countries treaties are in place that should avoid double taxation. The terms of the treaties differ for each country combination. Please understand that Camunda cannot comment on your personal tax situation. Please consult your tax advisor.

21. What is an IPO?

An IPO (Initial Public Offering) means that shares in Camunda or its legal successor would be listed for the first time on a stock exchange (e.g., at the New York Stock Exchange). 

22. How do I participate in an IPO success?

If an IPO occurs, you might receive a cash payment, or an economic equivalent number of options to acquire actual shares, or actual shares in the Company (or its successor). The decision which of these options becomes available to you will be made by Camunda. 

If vested Virtual Shares are settled in options to acquire actual shares, you will receive options to acquire listed shares reasonably prior to or at any time after the occurrence of an IPO. Any options or shares you may receive might be subject to certain lock-up periods or, in case of a settlement in actual shares, the actual shares may only be due for transfer after the expiration of such lock-up periods. The granting of actual shares will likely trigger tax liabilities. To pay for such taxes, a certain number of such listed shares may need to be sold to settle the tax liabilities before such tax liabilities become due and payable. Such sales would then need to be made irrespective of the prevailing share price.

If vested Virtual Shares are settled in cash, you shall receive a payment which will be determined by this formula (if the resulting value is negative, the payment amount is zero, i.e. you will not be entitled to any payment but will likewise not have to make any payment to Camunda):

VVS x (VWAP x 0.01 – BP)

With 

VVS - Amount of Virtual Shares you have vested;

VWAP - Volume-weighted average price (VWAP) for Camunda's then listed shares following the IPO (the average price will be determined over a certain time period, which could be between 10 and 180 trading days); and

BP - Base Price of your Virtual Shares.

Please note that the aforesaid formula is simplified and does for example not reflect a share split or similar measure ahead of an IPO.

23. When will the Company make the payments after an Exit or an IPO?

Formally, the Beneficiary's payment entitlements under the VSOP shall become due and payable forty (40) calendar days after the respective amounts can reasonably be determined. 

Please note that 20% of that payment amount will be paid by the Company into an escrow account. This amount shall be paid out to you in four (4) equal instalments in arrears for every full three (3) months period following the Exit or IPO, provided that you have not terminated your employment other than for Good Reason and have not been terminated by Camunda (or PEO) for Cause (in which case, any escrow amount that has not yet been paid out shall be forfeited). Such a lock-up escrow mechanism is a common instrument to avoid people leaving the company right after an Exit or IPO. Depending on the situation, the management board may decide to make advance payments on the expected Exit Payments or to waive the lock-up requirement (in full or in part).

24. Can Virtual Shares be sold?

No. Beneficiaries may not sell or transfer their Virtual Shares other than in case of death to their heirs (Erben).

25. Are my Virtual Shares heritable?

Yes, your rights under the VSOP, in particular your vested Virtual Shares, are heritable (vererblich).

How do I designate a beneficiary for the shares since they are heritable? 

New Hires: 

When new hires join they are prompted via Bob (our HRIS system) to complete an Equity Beneficiary Designation Form. Employees can opt out of the form or populate it to designate primary and/or contingent beneficiaries for the heritable vested shares in the VSOP plan. Once the form is complete, it will be automatically filed under "Docs" > "My Docs" > "Equity Beneficiary Designation Form". 

Current Employees or Changes to Beneficiary Designation: 

For Camundi that have completed onboarding and have not signed a designation form or would like to change the beneficiaries on a prior designation form, please download and complete the following document: Equity Beneficiary Designation Form. To sign the document, you can either sign via a Docusign account (if you have one) or reach out to People Operations via slack in the #ask-people-team channel or people-operations@camunda.com to initiate the signature request in Bob. If signed via Docusign, you can file this document directly via Bob by navigating to "Docs" > "My Docs" > "Equity Beneficiary Designation Form" > "Add a Document" > "Upload File".

If you have any questions on completing the form or need assistance with an upload, please reach out to people-operations@camunda.com. 

Process for assigning document on bob (People Ops FYI) 

26. Can I accept a lower salary for a higher amount of Virtual Shares?

No. Virtual Shares are a fixed number and cannot be negotiated.

27. Can the VSOP be amended, replaced or terminated?

Yes, in general Camunda is allowed to modify, amend etc. the VSOP. For example, Camunda could decide to exchange Virtual Shares with actual shares (in which case you may elect to receive options to acquire those actual shares). Any such alternate program must provide materially comparable benefits to you as provided to you under the VSOP,  unless explicitly accepted otherwise by you. 

28. Has the VSOP a fixed term and what happens if such term expires?

The VSOP has a term of eight years after the respective Effective Date. The Effective Date marks the beginning of your vesting and is set forth in the respective Allotment Letter. In the event that neither an Exit nor an IPO has occurred within such an eight years period such  Beneficiary's rights and obligations shall automatically expire and have no further effect.

29. What if Camunda raises further financing rounds?

Camunda has raised two financing rounds so far (Series A in 2018, and Series B in 2021). We might decide to raise more money in one or more financing rounds (e.g. do a Series C etc.) in the future, which means that we would increase Camunda's share capital and issue more stock, which an investor would acquire in return for putting money into Camunda (also called “primary funding”). The effect of additional stock issuances is that while you will own the same number of Virtual Shares as you did before such issuance, there will be more total shares outstanding and, as a result, you will own a smaller relative economic share (percent of the company) – this is called dilution. This typically affects existing company shareholders such as the founders and the holders of Virtual Shares alike. 

Dilution does not necessarily mean reduced value. When a company raises money the value of stock at that point as agreed with the (new) investors will stay the same because the company’s new valuation will be equal to the old valuation of the company + the sum of the new capital raised through a primary funding. For example, if company XYZ has been given a valuation of $100m and it raises $25m, company XYZ now has a valuation of $125m. If you owned 5% of $100m before, you now own 4% of $125m (20% of the company was acquired by the new investors, or, said differently, your 5% stake was diluted by 20%). The 5% stake had a valuation of $5m before the fundraising, but the 4% stake has still the same valuation of $5m after the fundraise.

In other words, your slice of the cake gets relatively smaller, but the cake might become absolutely bigger. 

30. Can I buy additional VSOP?

No, employees are not able to purchase additional Virtual Shares at this time. The Virtual Shares are allotted to eligible employees by Camunda based on their job grade and job family as seen in the Total Rewards Calculator.

The VSOP program is specifically designed as an incentive remuneration plan to allow Camundi to participate in Camunda's success in the event of an Exit or IPO. It is not a stock purchase plan where employees can buy actual shares or additional virtual shares. The Virtual Shares aim to emulate real shares economically, but do not carry the same rights as owning actual equity, such as the ability to buy or sell shares.

31. How do I navigate Ledgy to understand the Equity Value and Vesting? 

In January of 2023 Ledgy launched an updated employee dashboard view to help employee's understand the value of their equity and visually see the vesting schedule. Here is a summary of the dashboard view and what each section means: 

Your Equity 

• Grants Held: Total number of shares you have been granted
• Estimate Value: Total value of the shares before the base price is taken into account.

Equity Breakdown

• This section of the dashboard breaks down the "Your Equity" portion into more detail. 
• The total estimated value is the value of all shares before the base price is taken into account. 
• The Cost of remaining phantoms outlines the cost that would be deducted from the total estimated value due to the base price. 
• The total value of the employee's grant(s) is the difference between the total grant value and cost of remaining phantoms (base price). 

Vesting

• This section details when your cliff will end or what percent of your shares have vested. 

Vesting Breakdown

• This section of the dashboard breaks down the "Vesting" portion into more detail. 
• The next vesting event is confirmed above a chart which outlines what will vest and when. The visual chart can help employees to see the vesting over time. 

Equity Value growth 

• This section of the dashboard illustrates different hypothetical value scenarios (forecasts) of an employee's equity holdings.
  • The pre-defined hypothetical scenarios (forecasts) are the same as seen in the Total Rewards Calculator and the same disclaimers apply, including there is no guarantee of an outcome. 
• All forecasts take into account to base price and are a summary of total equity holdings.
  • For example, if you have been awarded a new hire grant and a promotion grant, the total of both grants less the base price for each would be the value forecasted in the hypothetical scenarios.
• Ledgy also provides the opportunity to customize a forecast. An employee can add the company valuation using the text box or sliding value bar. 
  • The advanced details (dilution/additional fundraising rounds) are auto-populated by Ledgy, but can be overwritten for illustrative purposes. 

32. Who shall I contact with further questions?

Slack: #ask-people-team

For confidential matters: Wesley Hattingh